IMPORTANT NOTES

• After the installation, always make sure CoPOS is at the Main Menu, guaranteeing your staff a working system in the morning.
• This update contains a one-time program to:
  • calculate two-tier sales tax and tax basis.
  • migrate active inventory “reorder qty” to a “quantity high level.”
• If you are upgrading from CoPOS versions prior to V3.4, this update contains an additional program to calculate member sales for each department.  This process may take several hours to complete.

GLOBAL CHANGES

• Pressing enter at the main menu will redraw the screen.
• The time on the main menu is updated every minute.
• Easily enter the first and last day of the month with “M” and “H” shortcuts.
• Support for two new label printers: Zebra GK420d and Zebra GX430t.  These printers replace the 2844Z and 3844Z, respectively.  All models mentioned here are supported by CoPOS.

FEATURES

• Shelf Tags
  • Print a barcode-only shelf tag.  CoPOS now sells adhesive small-sized labels for labeling your non-barcoded items.  Call for details.  Printing a PLU as a barcode is controlled by System Constant #138.
  • Minor adjustments to font sizes.
  • System Constant #119 – Print price using 1″ font.  Required for Massachusetts state law.  System Constant #121 must also be enabled.
  • Print one shelf tag using the non-sale price (Menu 8.20)

• Tax – Tax exempt data can be printed on X-tapes with System Constant #23.  Tax exemption is subtracted from the Total Sales to show the Sales Tax Basis.
• Menu 1.1 – Record a Sale
  • The PAYMENT TOTAL box has been reorganized for clarity.
  • Repaying an IOU is more clear.
  • Paying by EBT using the “F” syntax in OTHER PAYMENT is now split-payment friendly.
  • Print the amount saved from items on sale on receipt.  Controlled by System Constant #180.
  • If cashier initials have not been entered, scanning an item results in a triple-beep.
  • Show inactive members at the register to prevent duplicate memberships.  Controlled by System Constant #26.
• Menu 1.4 – Gift Cards – Search for gift cards using their number with syntax: g/NUMBER.
• Menu 1.8 – Sales Query – Split transactions are noted with an “S”
• Menu 1.10 – Cash Payout Query – Easily print a receipt for a cash payout.
• Menu 1.12.11 – Balancing By Monies Expected vs. Monies Received – This report is now exportable.
• Menu 3.1 – Sales Recap Report
  • Sales tax basis for all tax tiers are calculated and displayed.
  • When a discrepancy is found the audit page can be printed.
  • Include sales tax in the adjusted gross sales figures – System Constant #75.
  • Added “Gift Card Refund.”  Gift card refunds are no longer subtracted from gift cards purchased.
• Menu 3.7 – Miscellaneous R/A – Updated look and feel to match other CoPOS programs.
• Menu 3.15 – Bulk Repack Label – Type “AUTO” to automatically print a label whenever the scale weight changes.
• Menu 4.1 – Item Database
  • Alternate Item Code – Items can be sold by two different item codes.  See Edit > Single Item > Save & Continue > 3. Alt Code.
  • Quickly add a new brand when editing an item.
  • Changing the Item Units will automatically change the random weight status accordingly.
  • When adding an item, the price calculator can be used to enter all pricing information.
  • Ingredients can be exported and imported.  This feature is partially controlled by System Constant #178.  Importing is limited on a per-item basis.
• Menu 5 – Special Orders – Change the sales tax status of a special order for tax-exempt members.
• Menu 6.7 – Receive a Shipment – Easily add items and update pricing information.  This is partially controlled by System Constant #40.
• Menu 7.3 – Specify Member Days – Repeat a member day on the “last day of the month.”  For example, a member day can be setup to occur on the last Wednesday of every month.
• Menu 8.7 – Electronic Invoices
  • Import arbitrary invoices electronically using a standard spreadsheet provided by CoPOS Support.
  • Reliably add green attributes (local, organic, fair trade) and hotlist information when processing invoices.
• Menu 9.1 – System Constants – If system constants are changed from N-to-Y, or Y-to-N, a list of changes can be printed.
• Menu 10.1.9 – Employee Clock In/Out – Employees can easily check how many hours they have worked that week along with a 30 day shift history.

FIXES

• Most exported text files can be saved with a custom, two letter filename suffix.  The first six characters are reserved for CoPOS use.
• Tax – Two-tier tax on an item with a store coupon and paid for by EBT is calculated more reliably.
• The exported data better matches the on-screen data.
  • Menu 3.1 – Sales Recap Report
  • Menu 4.1 – Item Database (added a field for signage)
  • Menu 4.4 – Member Database
  • Menu 7.6 – Member Voting Status
  • Menu 7.15 – Member Payments
• Menu 1.3 – Enter a Return
  • Returning items to a member who accrues patronage works correctly.
  • Returning items to a senior is more accurate.
  • Returning items for “store credit” works correctly.
• Menu 3.13 – Print Barcode Labels – Print by brand works reliably.
• Menu 3.15 – Print Bulk Repack Labels – The packed-on and freeze-by dates are dependent on System Constant #71.
• Menu 3.16 – Print Preparation Labels – Easily print preparation labels for your deli items.
• Menu 3.18 – The printed graph displays member and non-member sales correctly.  Previous versions of CoPOS swapped these two figures.
• Menu 3.19 – Daily Sales for One Item – Now accepts 13-digit barcodes.
• Menu 3.20 – Daily Sales by Item – Dollars sold is displayed.
• Menu 3.21 – Weekly Sales by Department – Department selection is easier to use.
• Menu 4.1 – Item Import – Green attributes (local, organic, fair trade) and category data is imported more reliably.
• Menu 4.1 – Item Query
  • Searching by two-tier tax works correctly.
  • The right hand column display and printing has been improved.
  • The arrow keys work more intuitively.
  • The use of the exclamation point character (!) was interfering with the item query.  This has been corrected.
  • The first “Sort by” prompt has been removed.  Sorting is still available post-processing.
• Menu 4.4 – Member Database
  • If you know a member’s contact information is out of date, a flag can be set to automatically ask for updated contact information at their next sale.  Look for this in Edit > Save & Continue > Contact Info Review.
  • The right hand column display has been improved.
  • Senior Discount – When System Constants #20 (require member dues to be paid in full prior to discount) and #113 (require members to be current to receive discount) are set to Yes, the senior discount is applied correctly.
  • Query
    • The greater-than and less-than symbols (‘>’ and ‘<‘) work more reliably for specifying date ranges.
    • Find members with a senior discount with more accuracy.
• Menu 5 – Special Orders – Referencing customers works more reliably.
• Menu 6.1.3 – Export a Periodic Inventory Count – Sort by department has been added.
• Menu 8.25 – Cost of Goods Sold By Department – Export includes date range.
• Menu 8.7 – Electronic Invoices – Reliably prevent price changes.